You know something your executive team might not: Content doesn’t “automagically” happen.

Someone plans it, creates it, curates it, reviews it, maintains it, and decides when to sunset it. And someone must craft the guidelines and governance for each of those steps. While most brands and agencies in this digital era understand how important content is, few understand how to build a practice.

I did it when building my first UX-focused content strategy practice (and I wrote a book based on everything I learned.)

I distilled all that into a five-point content strategy practice blueprint to help others build content practices. Although created through a UX content strategy lens, the blueprint can work for content marketing, SEO, design practices, etc.

The following elements make up the framework:

  1. Make the business case.
  2. Build strong relationships with cross-functional teams.
  3. Create a foundation of frameworks and tools.
  4. Right-size your practice for demand.
  5. Establish meaningful practice-level success measures.

I describe each component in this article. If you prefer to watch and list, I also gave an overview at ContentTECH Summit (registration required, but it’s free) and in the Ask the #CMWorld Community discussion embedded here:

1. Make the business case to build and scale your content practice

Getting buy-in from leadership sometimes happens organically. A content practitioner, someone who’s savvy about content, or a champion of content realizes someone needs to manage content as an asset.

But if that hasn’t happened, you can make the case. Look for projects or internal use cases to show how content can move the needle. Maybe you show how a properly managed content process can help get a website, app, or service to market faster. Or you could show how the content process can increase revenue or save money.

Look for a sponsor who has the attention of executive leadership. You want the kind of person who can say to the execs, “We need to get this in front of you because content is an important business asset.”

2. Build strong relationships with cross-functional teams and departmental partners

Once you make the case with executives, bring coworkers onto your crew. Articulate the benefits of content strategy to them and the organization’s mission.

You can act like developers planning an office park would. They go to city council meetings to publicize their intent (and get the necessary zoning or permit approval.) That step ensures the key stakeholders understand the project, can ask questions about it, and air concerns before it’s built.

In a content setting, explain your plans to designers, information architects, web developers, and other related teams. Let them ask questions and raise concerns before you finalize the plans. If your work as a content marketer or strategist affects their roles, they know and have been part of the conversation before the work begins. You don’t want to announce, “Hey, I built this thing, and this is how it’ll impact you,” when it’s too late for them to have input.

3. Create a foundation of content frameworks, processes, and tools

Now, you can bring the internal partners into the vision for your content practice and figure out the phases, whether it’s publishing a new website, creating content for an app, or another digital experience.

You can work together to outline the stages of product development, the durations of those stages, the teams responsible, overlaps, and handoffs. Represent it visually (Gantt charts work well for this) so everyone sees their role.

I worked at an agency that didn’t know how to integrate a content strategy practice into its existing processes. I gathered the people. With sticky notes, markers, and a whiteboard, we mapped the process framework by answering these questions:

  • What is the order of operations?
  • How do we work together?
  • What will the content team do?
  • What will the product team do?
  • What will development do?

You also need tools and processes for inventorying, auditing, and managing your content. You don’t need anything fancy – AirtableExcel, and Google Sheets all work fine.

Create an inventory of existing content. Use a website crawler to figure out how much content, how many pages, and how many URLs you didn’t even know existed.

That inventory gives the starting place for assessments. Can this content be trimmed? Should this asset be eliminated? Does any traffic go to this website section?

If you work in an agency, you can inventory your client’s emails, social media presence, etc. You don’t have to list every post, but you want to understand the quantity on each channel or platform.

Now, you can consider how the existing content supports the audience’s needs and the organization’s goals and plans…Read More